World fest Planning

Event Managers: Ruthie Reid and Jeanne Olash

Area Captains

(1) Set Up Captain

The Set Up Captain will assemble a group of 3-5 adults who will be responsible for the assembly of our booth. This will require the hauling of supplies preferably in trucks, SUV(s), or vans to our location downtown. This group will put our booth together, set up equipment and have supplies ready for Friday’s WorldFest. Hauling of the equipment and supplies may require a couple of trips downtown. Set up will take place from approximately 9-2 on Thursday.

(2) Electrical Captain

The Electrical Captain will be responsible for the electrical set up associated with our booth. This will include securing extension cords which are typically donated by parents. One to two individuals should be able to handle this.

(3) Tear Down Captain

The Tear Down Captain will be responsible for assembling a crew to tear down our booth, and transport all equipment and supplies back to St. Francis on Saturday evening. This person should request at least 5 additional parents to help with this process. The tear down process typically begins around 10:30 p.m. on Saturday and ends at approximately 12:30 after all of the equipment is washed down back at school.

(4) Water Captain

The Water Captain is responsible for coordinating the donation process of water and ensuring that the supplies are delivered to the set up team. We are requesting that our parents donate one case of water. We will be selling water during the two day event.

(5) Decorations Captain

The Decorations Captain will be responsible for creating a menu board which will contain all of our goodies for sale. This can be something that is created from Word and enlarged and laminated from Kinko(s). We are told that it should not be kid’s art. This individual is also responsible for a banner which will contain COC information and any decorations. Fred will provide the COC tri-fold display board.

(6) Peace Goods/Art Captain

The Art Captain is responsible for assembly of peace type products that will be sold at the event. We have Joanna Tarullo currently working on this for us.

(7) Baked Goods Captain

The Baked Goods Captain will be responsible for the pick up and delivery of the food products to be sold. This includes a mouth watering baklava that has already been ordered. This individual will also coordinate the donation process for brownies which will be sold at the event. We will need 15 dozen brownies total and will be requesting parents to bake a dozen brownies. The brownies must be 3X3 in size.

(8) Dipping Sauce Captain

This is a great opportunity to put your culinary skills to the test. This individual will be responsible for the coordination of the volunteers who will make the cinnamon-honey dipping sauce used with the baklava. This person will also provide a chocolate syrup for dipping as well.

(9) Ice Captain

The person will be responsible for renting one large ice chest and securing borrowed ice chests with donations of bagged ice.

(10) Lemonade/Mint/Lime Mint Concentrate Captains

This will probably require two individuals to make the concentrate 3-4 days prior to the event. As I understand it, the process is made like a simply syrup with mint. These individuals will also be responsible for securing donated simply lemonade and simply limeade products in addition to fresh mint.

(11) Paper Goods Captain

This person is responsible for coordinating the donation of paper good such as straws, cups , napkins, paper towels, and small sturdy paper plates.

Shifts will be as follows:

Thurs 9 a.m-2 p.m  Set up team and Electrical Team

Friday 11-1

1-3

3-5

5-7

7-9

9-11

The two hour shifts starting at 3 p.m. on Friday will be filled with 8^th graders.

Saturday will follow the same schedule with 2 hour shifts starting at 11 a.m.